The ability to allow employees explanation to access files remotely and share them with team members across the world is no longer a ‘nice to have’ – it is an essential tool for companies of all sizes. Secure online file access is vital for all users, whether it’s the CEO who has to access files while on business or a group of salespeople sharing PDF or design files with clients.
File sharing is the practice of sharing data files between computers or networks. It can be done through email attachments, file servers or other networks. It can be done for a variety of reasons, however generally it is done to enable collaboration with external parties.
There are a variety of file sharing tools available for businesses, and some are built into other business software applications like instant messaging applications or project collaboration platforms. The most effective options are cloud-based, as this means they work seamlessly across all devices and don’t require any additional software installation to use. Most offer some form of file-management that allows you to create backups and make revisions. This makes it easy to restore content in the event of an issue.
In terms of security, the top business file sharing systems will use state of the art measures to safeguard the data from theft or corruption. This typically includes encryption of data, as well as access controls, along with granular settings to help manage the users.