Board documents management is a method to prepare, share and reviewing materials for board meetings. This is usually done via email distribution and couriers for physical documents. Digital solutions, like online portals for boards, are more secure and efficient in meeting preparation, document distribution, and recording board meetings.
Communication is the key to a high-performing board. It is therefore important to use a platform that lets your board members collaborate prior to, during and after meetings. This includes a collaborative workspace as well as digital board document management application voting tools.
The best way to ensure that your board is prepared for each meeting is to use the right software for managing your board in place. This will enable your board to be productive, reduce frustration and stress, as well as help everyone remain focused on governance.
Prioritize Security
The information that you store on your board platform has to be protected whether it’s sensitive information about personnel, board-related documents or committee records. It is essential to select a document management system for boards that emphasizes security and provides top security features.
Make it simple for your board to prepare for each meeting with simple dashboard views of all meetings scheduled and related documents. This will cut down on the time-consuming manual process of finding the most suitable times for everyone in attendance and ensure that everyone is on the same page. This ensures that board directors are able to access the most recent version of your confidential documents. This reduces the risk of losing documents.