When preparing meeting minutes It is important to have the right information in hand. This will ensure that the minutes are up-to-date, and they will be an invaluable resource for those who were present as well as those who were not.
The most important thing to include in any meeting minutes is the date and time. It may seem obvious, but this is an important detail for future reference. It’s a good idea as well, to utilize the past tense in your notes to make them more readable and easier to comprehend.
Include any motions and the person who was the one who made the motions and the person who made them. This allows the people who attended the meeting to review the decision-making process that led to the actions taken. It is also helpful to determine who voted in favor or against a motion to ensure that everyone who was involved in the decision-making process can be held accountable for their decisions.
The decision-making process is typically the last item on the minutes. This can assist those who are not familiar with the process of making decisions to better understand how decisions were made. It is also a good idea to assist those involved in the process of making decisions get more familiar with the procedures or methods employed to reach certain conclusions and enhance their own capabilities. The inclusion of this information in the minutes of meetings can result in improved productivity and reduce the frustrations related to making decisions within an company.