Boards are the main of an organization. They make key decisions and hold important discussions that impact all people involved. This means there is lots of sensitive information being shared amongst a board that must be protected from leakage and access by anyone else.
One of the best ways to secure confidential documents for boards is to implement strict security measures that block access to sharing, viewing and printing. A secure board portal can encrypt documents to make them only accessible to authorized users.
In addition, most board portals also have features that let you limit who can print or download documents and also set time limits on how long they are accessible for. A lot of systems allow you to track who www.dataroomabout.com/ideals-virtual-data-room-revie has viewed documents, as well as an account of how many times and by whom.
Another way to protect confidential documents for boards is to create an explicit confidentiality policy. The policy should clearly state that, unless legally required or approved by the board, directors are permitted to not divulge confidential information to third parties, including the sponsors of their constituency directors and should define what is considered confidential information. Although the enforcement of this policy can be challenging but it provides clarity for all directors and makes it easier for the company to defend itself against accusations that a director has violated the duty of confidentiality.